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How does Microsoft 365 backup protect your documents and what recovery options are available? Nowadays, perfectly normal businesses operate almost entirely online. Paperless office strategy welcomed businesses around globe, means manual storage paper documents data no longer needed. Instead, digital documents now rely computerised storage systems, accessed from any employee's PC or laptop. Microsoft 365 comes into own. Digital storing documents certainly advantages, modern businesses now having overcome variety new problems appeared since everything moved online. Digital documents vulnerable being leaked, accidentally deleted, edited without permission or even exposed malicious software. If problems occur, potentially lose vital business data cost employees hours replacing finding documents affected. Easiest way ensure business documents safe regularly back files. Backing process creating copies stored another, secure location, main storage system. Business will have two copies all important documents, each stored separate location reduce impact malicious software, accidental deletion or hackers. Microsoft 365 includes backup system. Automatic backup cloud-based, highly secure, uses advanced technology make copies new documents, changes documents. Stores data copies least two distributed data centre locations. Shared responsibility model: Microsoft covers data centre failures, you cover human error. 30-day retention deleted files in 'deleted' folder. Benefits: saves time (30-day recovery), virus/hacker/malware protection, automatic protection. All subscriptions include backup standard. AutoSave feature saves documents automatically. Beyond 30 days: alternative solutions or manual methods. AMVIA provides backup assessment, protection configuration, recovery planning, 24/7 support.
Nowadays, it is perfectly normal for businesses to operate almost entirely online. Paperless office is a strategy that has been welcomed by businesses around the globe, which means that manual storage of paper documents and data is no longer needed. Instead, digital documents now rely on computerised storage systems, which can be accessed from any employee's PC or laptop. This is where Microsoft 365 comes into its own.
This guide explains Microsoft 365 backup capabilities, data protection features, recovery options, and strategies to safeguard critical business documents.
While digitally storing documents certainly has its advantages, modern businesses are now having to overcome a variety of new problems that have appeared since everything has been moved online.
Digital document vulnerabilities:
Digital documents are vulnerable to being leaked, accidentally deleted, edited without permission or even exposed to malicious software. If these problems do occur, you could potentially lose vital business data and cost your employees hours replacing and finding documents that have been affected.
Easiest way ensure that your business documents are safe is to regularly back up your files. Backing up your files and documents is process of creating copies that are stored in another, secure location, to your main storage system.
Backup strategy benefits:
This means that your business will have two copies of all important documents, each stored in a separate location to reduce impact of malicious software, accidental deletion or hackers.
If you use Microsoft Office 365, backing up your documents is easy as you will have access to fantastic Microsoft Office 365 backup system.
Microsoft Office 365 backup is software that works to automatically backup Office 365 data. Software is hosted, highly secure, cloud-based system that uses advanced technology to make copies of any new documents, or changes to documents, that you may make.
Office 365 backup stores these data copies in at least two distributed data centre locations, to protect your files from problems occurring within particular storage site.
Storage protection features:
Automatic backup provided by Microsoft Office 365 is shared responsibility model. This means that Microsoft will offer storage replication and protect you from any problems that may affect their data centres or from any failures on their part.
Microsoft covers:
However, you will still be responsible for protecting your data from human error such as accidental file deletion or incorrect edits.
You are responsible for:
If data is accidentally deleted by an employee, Microsoft 365 does offer retention period, in which deleted files can be restored. This period is usually 30 days and during this time, you will be able find deleted files in 'deleted' folder within your storage system.
Recovery process:
To restore deleted files, simply find file that you want restore and select 'recover'.
Recovery workflow:
Microsoft Office 365 backup is excellent feature that could save your company lot of time and money. All Office 365 subscriptions should have access to this feature, which comes with range of benefits.
One most frustrating occurrences in any office is accidental deletion of large documents that could take hours re-do. With Office 365 backup, employees will have 30 days recover deleted files, preventing them from having spend their time typing everything up again.
Productivity benefits:
Reducing number of accidentally deleted files is something you could fix manually, by encouraging employees be more careful when using Microsoft Office. However, protecting your data from viruses, malware or even hackers is much tougher job. Without technology or software expertise, you may not even realise that your data is being attacked until it is too late!
With Microsoft Office 365 backup, your business won't need any expertise be able spot early signs of malware or hackers and prevent these malicious sources from accessing your company data. Office 365 backup uses advanced technology scan for malicious software and prevent it from breaking through secure storage system.
Security protection features:
Microsoft Office 365 backup is offered as part of all Microsoft 365 subscriptions. This means that feature does come as standard with Microsoft 365.
Standard features:
You will also be able access 'autosave' feature with Microsoft 365, which allows your documents be automatically saved to your files as your work on them.
Microsoft Office 365 does not fully backup your files if they are deleted. Instead, all Microsoft Office 365 users are given 30 day retention period in which they can recover data from 'deleted' file. After this time, you will not be able restore any data that has been accidentally deleted.
Microsoft Office 365 backup will provide enough security on its own for most companies, which means that manually backup processes are not needed. 365 backup software will protect your data from malicious software, hackers, data centre failure and any failures that are responsibility of Microsoft themselves.
Backup also enables you recover deleted files for up 30 days after deletion, which is enough time for most people realise their mistakes and restore files.
Best for:
If you do not feel that backup offered by Office 365 is enough for your business data, you could invest in alternative backup and recovery solution. This is good idea for larger companies, which may deal with highly sensitive information or data.
Alternative solutions provide:
If you do not wish invest in alternative backup solution but still feel that Office 365 backup is not enough on its own, easiest way protect yourself from file deletion is simply send yourself copies of your documents each time changes are made them. This method may sound old fashioned but it is highly effective and will mean that you always know exactly where your copies are located.
Manual backup approach:
AMVIA provides comprehensive Microsoft 365 backup assessment:
Complete backup implementation support:
Data protection and security services:
AMVIA delivers 24/7/365 backup recovery support:
Start assessing data protection needs. What data is most critical? How long retention needed? What compliance requirements exist?
Next, evaluate backup options. Is Microsoft 365 backup sufficient? Need alternative solution? What sensitive data require special protection?
Then, develop backup strategy. What retention policies implement? How test recovery process? What training employees need?
Finally, implement and monitor. Deploy backup solution. Test recovery procedures. Monitor backup health. Contact AMVIA begin protection journey.
Need expert help implementing Microsoft 365 backup and data protection for your business? Contact AMVIA specialists: 0333 733 8050 (direct to experts, no voicemail) or request consultation. We provide comprehensive Microsoft 365 backup assessment, protection strategy, alternative solution implementation, advanced security configuration, recovery planning, 24/7 support. Discover how AMVIA's human-first approach delivers backup and data protection solutions ensuring your critical business documents stay safe—protected against accidental deletion, malware, hackers, and data loss with 30-day recovery windows and distributed data centre redundancy.
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